Month-end automation for independent waste haulers, built by someone who runs payroll and disposal reconciliations at a 225-employee hauler — not by a software company that has never seen a scale ticket.
Book a 20-minute lookRuns in Excel on the computer you already have. Fixed price. No subscription to a platform.
Four jobs that used to be done with a highlighter. Same tools, same person, before and after.
| Job | Before | After |
|---|---|---|
| Landfill & transfer invoice tie-out | 4–8 hrs a month, line by line, two vendors, then rebuilding rec workbooks for the year-end EPA audit | Under 1 hr. Invoices and the ticket export go in a folder; one click returns an exception list by ticket, tons, county and material, plus the rec workbooks |
| Benefits invoice reconciliation | 1–2 hrs a month; no common key between carrier invoices and payroll | Under 30 min. Carrier PDFs parsed and keyed to plan and tier; color-coded rec |
| Payroll tie-out & incentive pay | 3+ hrs every pay week tying hours from two entities to payroll | Under 30 min. One button, editable rules, exceptions only |
| Daily miss report | ~1 hr every morning for dispatch, rebuilt from two exports | Minutes. One click; on day two it caught a route typo the manual report had missed |
About 20 hours a month of back-office work now takes under two. The exceptions get caught instead of missed.
Every ticket that doesn't tie gets a status and a reason in plain English. Nothing to interpret.
| Status | Ticket | What happened |
|---|---|---|
| Review | 4103446 | Billed at $43.25/ton instead of the contracted $41.50 — $16.94 over on one load |
| Review | 4104477 | Landfill billed a ticket your system never saw — missing ticket entry or wrong hauler |
| Review | 881186 | Coded to Butler County in your system, Warren County on the vendor's — affects EPA reporting |
| Expected | 4106502 | Dated 8/31, after the last ticket billed — rolls to next month's invoice and is carried forward automatically |
| Ties out | 381 tickets | Tons and dollars match to the cent. Nothing for you to look at. |
Sample rows from a demonstration month. Company, vendors and tickets are fictional.
Typical pricing: $1,500–$6,000 per tool to build, $300–$1,000 a month to run. Priced against the hours it replaces — if it wouldn't pay for itself in the first quarter, I'll tell you on the call.
Who I am
Grant Fenner
Eight years running HR, payroll, benefits and regulatory reporting at a 225-employee residential and commercial hauler in Ohio. I built these tools because I was the one doing the work by hand. Tie-Out Automation is how I do the same for other independent haulers outside my own market.
Fits if you
Run 20 to 300 trucks, use Soft-Pak, Hauler Hero, Navusoft, Trux or any system with a ticket export, and have an office manager, controller or bookkeeper who dreads month-end. Also works for transfer stations, landfills and anyone else who ties scale tickets to invoices.
Tell me which job eats your month and I'll show you the tool on your kind of data. Or just email grant@tieoutautomation.com or call (614) 594-3949.